Level 3 Business Administration Apprenticeship | Job Vacancy in Middlesbrough

PURPOSE OF JOB

Under the guidance of senior staff; be responsible for undertaking administrative, financial and organisational processes within the academy.  They will assist with the planning and development of support services. 

Job Title: Administrative Assistant (Level 3 Business Administration Apprentice)
Location: Pennyman Primary Academy, Fulbeck Road, Middlesbrough TS3 0QS
Reports to: Head Teacher

Hours

37 hours (full time), Term time only (TTO) + 5 weeks (incl. PD Days)

Salary

Starting at £6.40 per hour

Status

Permanent Job

Required

Immediate Recruitment

JOB RESPONSIBILITIES

ORganisation

• Deal with routine and complex reception/visitor matters
• Contribute to the planning, development and organisation of support services
• Follow agreed systems/procedures/policies
• Organisation of academy trips/events, etc.
• Place orders from requisition request to goods received, and process resources ensuring timely delivery to staff
• Support and train staff as appropriate

ADMINISTRATION 

• Manage and maintain manual and computerised record/information systems
• Support with analysing and evaluating data/information and produce reports/information/data as required
• Undertake typing, word-processing and complex IT based tasks
• Provide personal, administrative and organisational support to other staff
• Undertake administration of complex procedures
• Complete and submit forms, returns, etc. including those to outside agencies

RESOURCES

• Operate relevant equipment/complex ICT packages
• Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required
• Manage uniform/snack/other ‘shops’ within the academy
• Provide advice and guidance to staff, pupils and others
• Undertake research and obtain information to inform decisions
• Support the administration of facilities including use of academy premises
• Undertake financial administration procedures
• Assist with planning, monitoring and evaluation of financial procedures

OTHER PROFESSIONAL RESPONSIBILITIES 

• Comply with and assist with the development of policies and procedures relating to child protection, health & safety and security, confidentiality and data protection, reporting all concerns to appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the academy
• Establish constructive relationships and communicate with other agencies/professionals
• Attend and participate in meetings when required
• Participate in training and other learning activities and performance development as required
• Recognise own strengths and areas of expertise and use these to advise and support others
• Any other duties consistent with the grading of the post

benefits

• A workplace where all staff are valued and treated with respect as outlined within the Trust’s Diamond Standards
• A passionate, enthusiastic and supportive Leadership Team
• A listening and learning organisation where all staff are encouraged to be curious and share ideas for the Trust/academies/team to improve
• Hard working, committed and dedicated staff who strive to gain the best outcomes for all children across the Trust’s academies
• Dedicated approach to children’s learning to encourage them all to be the best they can be
• Career enhancement opportunities within areas of interest as well as supporting ongoing professional development and training specific to job role
• Dedicated line manager to discuss work streams and capacity
• Free access to the Trust’s Wellbeing offer, which includes counselling, access to GP, Mindfulness and so much more.
• Free parking
• Enrolment into the local government pension scheme
• All support contracts are employed on National Joint Council (NJC) for local government services (also known as Green book)
• Benefits of the Trust’s Staff Charter which can be found at TVED Staff Charter.

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